Privacy Policy

This policy describes how Gurus Seamless HR handles personal data in the HR platform, both for the organizations that subscribe to it and for the employees whose records they keep in it.

The subscribing organization is the controller of its employees’ data. We process that data on its instructions as part of providing the service.

Account data you give us when you sign up: your name, work email, company name and the password you choose.

Workforce data your organization enters: employee records, employment details, attendance, leave, payroll figures, documents and anything else it chooses to store.

Operational data generated by using the product: sign-in times, audit records of who changed what, and support messages you send us.

Every workspace’s data is isolated. Records carry the identifier of the workspace that owns them, and queries are scoped to that workspace, so one organization cannot read another’s data through the product.

Staff who administer the platform can reach billing and account information in order to run the service. They do not use workforce data for any purpose other than operating and supporting the product.

A survey can be run as anonymous or identified, and the choice is fixed when it launches.

On an anonymous survey, answers are stored with no link back to the person who gave them; participation is tracked separately so an administrator can see who has responded without being able to read what they said.

That protection has a limit and we state it plainly: results are released once the number of responses reaches the size of the remaining audience, so in a very small group an individual answer may still be inferred. The results screen says so wherever that applies.

We send transactional email only — account creation, notifications your workspace generates, and replies to enquiries. We do not sell your address or use it for unrelated marketing.

Workforce data is kept for as long as the subscribing organization keeps its workspace. It controls what is stored and what is removed.

Deleting a record in the product deletes it; where a record has dependants, those are removed with it. Enquiries sent through the contact form are kept so we can answer them and are removed when they are no longer needed.

If you are an employee of a subscribing organization, that organization is the first point of contact for access, correction or deletion of your data — it decides what is held about you.

If you contacted us directly, or you administer a workspace, write to us using the details below.

Passwords are stored hashed and never in readable form. Access to the product requires authentication, and what each person can see inside a workspace is governed by the role their administrator assigns.

If this policy changes materially we will make the new version available here, with the date it took effect at the top of the page.